Medical Records Scanning
Medical Records Scanning Services
Give care teams the patient records they need, when they need them. Octacom's medical records scanning services deliver indexed, validated records straight into your EMR or EHR.
Records processed · last 30 days
Records processed · last 30 days
Trusted by leading enterprises and organizations
Trusted by leading enterprises across industries
Better patient care starts with digitized medical records.
Better patient care starts with digitized medical records.
Better patient care starts with digitized medical records.
99.9%
Data Accuracy
Intelligent extraction, automated validation, and expert review keep patient records accurate.
6 Hours
Emergency Processing
Urgent records prioritized, digitized, and delivered into your healthcare systems.
1 Hour
Urgent Record Retrieval
Physical records retrievable 24/7 throughout the digitization process.
SOC 2 Type II
SOC 2 Type II
SOC 2 Type II
HITRUST CSF
HITRUST CSF
HITRUST CSF
PIPEDA / PHIPA
PIPEDA / PHIPA
PIPEDA / PHIPA
Protected Level B
Protected Level B
Protected Level B
Medical records digitization, end to end.
From physical charts to your EHR. Secure handling, intelligent automation, and expert quality control make patient information accessible.
Medical records digitization, end to end.
From physical charts to your EHR. Secure handling, intelligent automation, and expert quality control make patient information accessible.
Medical records digitization, end to end.
From physical charts to your EHR. Secure handling, intelligent automation, and expert quality control make patient information accessible.
Secure collection and prep
Patient records collected, reconciled, and prepared for high-volume scanning, with documented tracking and rapid retrieval.
Secure collection and prep
Patient records collected, reconciled, and prepared for high-volume scanning, with documented tracking and rapid retrieval.
Secure collection and prep
Patient records collected, reconciled, and prepared for high-volume scanning, with documented tracking and rapid retrieval.
Every page captured and indexed
Records digitized, with patient identifiers, encounter details, and document types captured by intelligent extraction and expert review.
Every page captured and indexed
Records digitized, with patient identifiers, encounter details, and document types captured by intelligent extraction and expert review.
Every page captured and indexed
Records digitized, with patient identifiers, encounter details, and document types captured by intelligent extraction and expert review.
The right record, the right patient
Identifiers validated, classifications confirmed, and quality checked, so every record is complete and correctly indexed.
The right record, the right patient
Identifiers validated, classifications confirmed, and quality checked, so every record is complete and correctly indexed.
The right record, the right patient
Identifiers validated, classifications confirmed, and quality checked, so every record is complete and correctly indexed.
Ready for care teams
Digitized records delivered into your EMR or EHR, available to authorized healthcare professionals.
Ready for care teams
Digitized records delivered into your EMR or EHR, available to authorized healthcare professionals.
Ready for care teams
Digitized records delivered into your EMR or EHR, available to authorized healthcare professionals.
Built into your EMR and EHR.
Integrate digitized patient records into your existing electronic medical record and health information systems through secure, structured data delivery.
Built into your EMR and EHR.
Integrate digitized patient records into your existing electronic medical record and health information systems through secure, structured data delivery.
Built into your EMR and EHR.
Integrate digitized patient records into your existing electronic medical record and health information systems through secure, structured data delivery.
Your systems. Seamlessly connected.
Move validated invoice data into the ERP and business systems your team already uses, without disrupting existing workflows.
Your healthcare digitization partner.
We bring the technology, the implementation expertise, and the ongoing support to digitize sensitive patient records with accuracy and confidence. One partner, end to end.
Your healthcare digitization partner.
We bring the technology, the implementation expertise, and the ongoing support to digitize sensitive patient records with accuracy and confidence. One partner, end to end.
Your healthcare digitization partner.
We bring the technology, the implementation expertise, and the ongoing support to digitize sensitive patient records with accuracy and confidence. One partner, end to end.
Healthcare expertise
Over 40 years of experience helping hospitals, clinics, and healthcare providers digitize millions of patient records.
Secure chain of custody
Secure processing facilities, SOC 2 Type II controls, and comprehensive chain-of-custody tracking.
Fully managed projects
Record collection, quality assurance, and system integration, managed end to end while critical records stay accessible.
Bringing Patient Medical Files Into the 21st Century
I frequently use Octacom Document Management Software when accessing Release of Information files. When records are digitally archived, I can quickly retrieve and print which makes the release of information function so much faster and easier.
Health Records Technologist
Bringing Patient Medical Files Into the 21st Century
I frequently use Octacom Document Management Software when accessing Release of Information files. When records are digitally archived, I can quickly retrieve and print which makes the release of information function so much faster and easier.
Health Records Technologist
Bringing Patient Medical Files Into the 21st Century
I frequently use Octacom Document Management Software when accessing Release of Information files. When records are digitally archived, I can quickly retrieve and print which makes the release of information function so much faster and easier.
Health Records Technologist
Bringing Patient Medical Files Into the 21st Century
I frequently use Octacom Document Management Software when accessing Release of Information files. When records are digitally archived, I can quickly retrieve and print which makes the release of information function so much faster and easier.
Health Records Technologist
Built for the highest security and compliance standards.
Security
Our physical and information security controls are regularly tested, validated, and audited against recognized standards.
From healthcare to government and financial services, we follow rigorous security and privacy practices to protect sensitive information.
SOC 2 Type II
Confidence in security controls independently tested and audited.
HITRUST CSF
Purpose-built protection for sensitive information in regulated industries.
PIPEDA / PHIPA
Your personal and health information handled with privacy at its core.
Government Vendor of Record
Pre-qualified to serve Canadian government organizations.
Protected Level B
Government-grade safeguards for your most sensitive information.
Canada Evidence Act
Preserve the integrity and legal reliability of your records.
NAID AAA Rating
Your confidential documents stay protected through secure destruction.
PCI Compliant
Protect sensitive payment information throughout its lifecycle.
Built for the highest security and compliance standards.
Security
Our physical and information security controls are regularly tested, validated, and audited against recognized standards.
From healthcare to government and financial services, we follow rigorous security and privacy practices to protect sensitive information.
SOC 2 Type II
Confidence in security controls independently tested and audited.
HITRUST CSF
Purpose-built protection for sensitive information in regulated industries.
PIPEDA / PHIPA
Your personal and health information handled with privacy at its core.
Government Vendor of Record
Pre-qualified to serve Canadian government organizations.
Protected Level B
Government-grade safeguards for your most sensitive information.
Canada Evidence Act
Preserve the integrity and legal reliability of your records.
NAID AAA Rating
Your confidential documents stay protected through secure destruction.
PCI Compliant
Protect sensitive payment information throughout its lifecycle.
Built for the highest security and compliance standards.
Security
Our physical and information security controls are regularly tested, validated, and audited against recognized standards.
From healthcare to government and financial services, we follow rigorous security and privacy practices to protect sensitive information.
SOC 2 Type II
Confidence in security controls independently tested and audited.
HITRUST CSF
Purpose-built protection for sensitive information in regulated industries.
PIPEDA / PHIPA
Your personal and health information handled with privacy at its core.
Government Vendor of Record
Pre-qualified to serve Canadian government organizations.
Protected Level B
Government-grade safeguards for your most sensitive information.
Canada Evidence Act
Preserve the integrity and legal reliability of your records.
NAID AAA Rating
Your confidential documents stay protected through secure destruction.
PCI Compliant
Protect sensitive payment information throughout its lifecycle.
Built for the highest security and compliance standards.
Security
Our physical and information security controls are regularly tested, validated, and audited against recognized standards.
From healthcare to government and financial services, we follow rigorous security and privacy practices to protect sensitive information.
SOC 2 Type II
Confidence in security controls independently tested and audited.
HITRUST CSF
Purpose-built protection for sensitive information in regulated industries.
PIPEDA / PHIPA
Your personal and health information handled with privacy at its core.
Government Vendor of Record
Pre-qualified to serve Canadian government organizations.
Protected Level B
Government-grade safeguards for your most sensitive information.
Canada Evidence Act
Preserve the integrity and legal reliability of your records.
NAID AAA Rating
Your confidential documents stay protected through secure destruction.
PCI Compliant
Protect sensitive payment information throughout its lifecycle.
Let's simplify your document workflows.
Tell us what you're looking to solve. Our experts will help you find the right combination of technology, automation, and managed services to move your business forward.
With Octacom’s Records Conversion Service, Estée Lauder has increased productivity and reduced costs.
Estée Lauder
Estée Lauder Cosmetics
or call via
+1 888 739 1934
Let's simplify your document workflows.
Tell us what you're looking to solve. Our experts will help you find the right combination of technology, automation, and managed services to move your business forward.
With Octacom’s Records Conversion Service, Estée Lauder has increased productivity and reduced costs.
Estée Lauder
Estée Lauder Cosmetics
or call via
+1 888 739 1934
Let's simplify your document workflows.
Tell us what you're looking to solve. Our experts will help you find the right combination of technology, automation, and managed services to move your business forward.
With Octacom’s Records Conversion Service, Estée Lauder has increased productivity and reduced costs.
Estée Lauder
Estée Lauder Cosmetics
or call via
+1 888 739 1934
Let's simplify your document workflows.
Tell us what you're looking to solve. Our experts will help you find the right combination of technology, automation, and managed services to move your business forward.
With Octacom’s Records Conversion Service, Estée Lauder has increased productivity and reduced costs.
Estée Lauder
Estée Lauder Cosmetics
or call via
+1 888 739 1934
DIVISIONS
SOCIAL