Mailroom Outsourcing & Automation
Digital Mailroom Services
Act on incoming mail the same day. Octacom's digital mailroom services capture, classify, and route physical and digital mail to the right people and systems.
Documents processed · last 30 days |
Documents processed · last 30 days |
Trusted by leading enterprises and organizations
Trusted by leading enterprises across industries
Mailroom outsourcing that keeps work moving.
Mailroom outsourcing that keeps work moving.
Mailroom outsourcing that keeps work moving.
Same Day
Document Processing
Incoming mail classified, extracted, and delivered to your teams the same day.
99.9%
Service Availability
Resilient operations and secure infrastructure keep business-critical information moving.
Flexible
Document Delivery
Documents and data delivered your way: secure APIs, SFTP, PDF, JSON, or CSV.
SOC 2 Type II
SOC 2 Type II
SOC 2 Type II
HITRUST CSF
HITRUST CSF
HITRUST CSF
PIPEDA / PHIPA
PIPEDA / PHIPA
PIPEDA / PHIPA
Protected Level B
Protected Level B
Protected Level B
One mailroom. Every channel.
Physical mail, PO boxes, email, and digital submissions flow into one managed process, captured, classified, and routed by technology and experts working together.
One mailroom. Every channel.
Physical mail, PO boxes, email, and digital submissions flow into one managed process, captured, classified, and routed by technology and experts working together.
One mailroom. Every channel.
Physical mail, PO boxes, email, and digital submissions flow into one managed process, captured, classified, and routed by technology and experts working together.
One intake for everything
Physical mail, PO box items, email attachments, and digital submissions, centralized through secure scanning and digital intake.
One intake for everything
Physical mail, PO box items, email attachments, and digital submissions, centralized through secure scanning and digital intake.
One intake for everything
Physical mail, PO box items, email attachments, and digital submissions, centralized through secure scanning and digital intake.
Classified on arrival
Each document identified and its key details captured, with human-in-the-loop review where it counts.
Classified on arrival
Each document identified and its key details captured, with human-in-the-loop review where it counts.
Classified on arrival
Each document identified and its key details captured, with human-in-the-loop review where it counts.
Exceptions, handled
Configurable rules organize mail, catch exceptions, and prepare clean information for the next step.
Exceptions, handled
Configurable rules organize mail, catch exceptions, and prepare clean information for the next step.
Exceptions, handled
Configurable rules organize mail, catch exceptions, and prepare clean information for the next step.
Straight into your systems
Processed documents and data delivered through secure APIs, automated file transfers, or a centralized digital archive.
Straight into your systems
Processed documents and data delivered through secure APIs, automated file transfers, or a centralized digital archive.
Straight into your systems
Processed documents and data delivered through secure APIs, automated file transfers, or a centralized digital archive.
Your mail, delivered into your systems.
Connect scanned mail and extracted data to your existing business applications through flexible APIs, secure SFTP transfers, and configurable file formats including PDF, JSON, and CSV.
Your mail, delivered into your systems.
Connect scanned mail and extracted data to your existing business applications through flexible APIs, secure SFTP transfers, and configurable file formats including PDF, JSON, and CSV.
Your mail, delivered into your systems.
Connect scanned mail and extracted data to your existing business applications through flexible APIs, secure SFTP transfers, and configurable file formats including PDF, JSON, and CSV.
Your systems. Seamlessly connected.
Move validated invoice data into the ERP and business systems your team already uses, without disrupting existing workflows.
Your digital mailroom partner, end to end.
We bring the technology, the implementation expertise, and the ongoing support to transform how your mailroom operates. One partner, end to end.
Your digital mailroom partner, end to end.
We bring the technology, the implementation expertise, and the ongoing support to transform how your mailroom operates. One partner, end to end.
Your digital mailroom partner, end to end.
We bring the technology, the implementation expertise, and the ongoing support to transform how your mailroom operates. One partner, end to end.
Built for regulated industries
Proven across financial services, healthcare, government, and other regulated industries.
Secure Canadian facilities
SOC 2 Type II controls, secure Canadian processing facilities, and comprehensive data protection.
Fully managed mailroom
Implementation, exception handling, and ongoing operations, run by dedicated teams and tailored to your workflows.
Built for the highest security and compliance standards.
Security
Our physical and information security controls are regularly tested, validated, and audited against recognized standards.
From healthcare to government and financial services, we follow rigorous security and privacy practices to protect sensitive information.
SOC 2 Type II
Confidence in security controls independently tested and audited.
HITRUST CSF
Purpose-built protection for sensitive information in regulated industries.
PIPEDA / PHIPA
Your personal and health information handled with privacy at its core.
Government Vendor of Record
Pre-qualified to serve Canadian government organizations.
Protected Level B
Government-grade safeguards for your most sensitive information.
Canada Evidence Act
Preserve the integrity and legal reliability of your records.
NAID AAA Rating
Your confidential documents stay protected through secure destruction.
PCI Compliant
Protect sensitive payment information throughout its lifecycle.
Built for the highest security and compliance standards.
Security
Our physical and information security controls are regularly tested, validated, and audited against recognized standards.
From healthcare to government and financial services, we follow rigorous security and privacy practices to protect sensitive information.
SOC 2 Type II
Confidence in security controls independently tested and audited.
HITRUST CSF
Purpose-built protection for sensitive information in regulated industries.
PIPEDA / PHIPA
Your personal and health information handled with privacy at its core.
Government Vendor of Record
Pre-qualified to serve Canadian government organizations.
Protected Level B
Government-grade safeguards for your most sensitive information.
Canada Evidence Act
Preserve the integrity and legal reliability of your records.
NAID AAA Rating
Your confidential documents stay protected through secure destruction.
PCI Compliant
Protect sensitive payment information throughout its lifecycle.
Built for the highest security and compliance standards.
Security
Our physical and information security controls are regularly tested, validated, and audited against recognized standards.
From healthcare to government and financial services, we follow rigorous security and privacy practices to protect sensitive information.
SOC 2 Type II
Confidence in security controls independently tested and audited.
HITRUST CSF
Purpose-built protection for sensitive information in regulated industries.
PIPEDA / PHIPA
Your personal and health information handled with privacy at its core.
Government Vendor of Record
Pre-qualified to serve Canadian government organizations.
Protected Level B
Government-grade safeguards for your most sensitive information.
Canada Evidence Act
Preserve the integrity and legal reliability of your records.
NAID AAA Rating
Your confidential documents stay protected through secure destruction.
PCI Compliant
Protect sensitive payment information throughout its lifecycle.
Built for the highest security and compliance standards.
Security
Our physical and information security controls are regularly tested, validated, and audited against recognized standards.
From healthcare to government and financial services, we follow rigorous security and privacy practices to protect sensitive information.
SOC 2 Type II
Confidence in security controls independently tested and audited.
HITRUST CSF
Purpose-built protection for sensitive information in regulated industries.
PIPEDA / PHIPA
Your personal and health information handled with privacy at its core.
Government Vendor of Record
Pre-qualified to serve Canadian government organizations.
Protected Level B
Government-grade safeguards for your most sensitive information.
Canada Evidence Act
Preserve the integrity and legal reliability of your records.
NAID AAA Rating
Your confidential documents stay protected through secure destruction.
PCI Compliant
Protect sensitive payment information throughout its lifecycle.
Let's simplify your document workflows.
Tell us what you're looking to solve. Our experts will help you find the right combination of technology, automation, and managed services to move your business forward.
With Octacom’s Records Conversion Service, Estée Lauder has increased productivity and reduced costs.
Estée Lauder
Estée Lauder Cosmetics
or call via
+1 888 739 1934
Let's simplify your document workflows.
Tell us what you're looking to solve. Our experts will help you find the right combination of technology, automation, and managed services to move your business forward.
With Octacom’s Records Conversion Service, Estée Lauder has increased productivity and reduced costs.
Estée Lauder
Estée Lauder Cosmetics
or call via
+1 888 739 1934
Let's simplify your document workflows.
Tell us what you're looking to solve. Our experts will help you find the right combination of technology, automation, and managed services to move your business forward.
With Octacom’s Records Conversion Service, Estée Lauder has increased productivity and reduced costs.
Estée Lauder
Estée Lauder Cosmetics
or call via
+1 888 739 1934
Let's simplify your document workflows.
Tell us what you're looking to solve. Our experts will help you find the right combination of technology, automation, and managed services to move your business forward.
With Octacom’s Records Conversion Service, Estée Lauder has increased productivity and reduced costs.
Estée Lauder
Estée Lauder Cosmetics
or call via
+1 888 739 1934
DIVISIONS
SOCIAL